Philadelphia Paid Sick Time – Effective May 13, 2015, Philadelphia employers with 10 or more employees will be required to provide up to one (1) hour of paid sick time leave for every 40 hours worked under the Promoting Healthy Families and Workplaces Ordinance. Employers with fewer than 10 employees will be required to provide unpaid sick leave.
New hires will begin to accrue sick time at the time of hire and employees may start using any earned paid sick time 90 days after accrual begins. Employees will be allowed to carry over up to 40 hours of sick leave into the following year.

Employers are not required to pay out any unused sick time upon termination of employment. Employers may require employee certification when the use of earned sick time covers more than two (2) consecutively scheduled work days.

When foreseeable, employees must provide advanced notice of the need to take earned sick time and may use up to 40 hours of paid sick leave in a calendar year to care for themselves or immediate family member for the following reasons:

  • Diagnosis, care or treatment of an existing health condition;
  • Preventative care; or
  • Issues related to the employee being a victim of domestic violence, sexual assault or stalking

The new law will also require that employers:

  • Provide written notice to employees or post a sign (prepared by the city); and
  • Maintain records documenting hours worked and taken sick time for two years.

Employers are prohibited from interfering with or retaliating based on an employee’s right to use earned sick time. Lastly, employers’ policies that offer the equivalent or more sick time than the requirement need not provide additional paid sick leave.

For more information about the Philadelphia Promoting Healthy Families and Workplaces Ordinance please visit:
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