Most employers with more than ten (10) employees are required to keep a record of serious work-related injuries and illnesses. (Certain low-risk industries are exempted.) Minor injuries requiring first aid only do not need to be recorded. Employers record and keep track of injuries using OSHA Form 300.
Employers must maintain injury records at the worksite for at least five years. Each February through April, employers must post a summary of the injuries and illnesses recorded the previous year. Also, if requested, copies of the records must be provided to current and former employees, or their representatives. Employers use Form 300A to summarize the previous year’s illnesses and injuries, and to post for their employees to view. Form 300A also displays the calendar year covered, company name and address, annual average number of employees and total hours worked by all employees covered by Form 300.
For some employers, OSHA Form 300A must also be filed electronically with OSHA on or before March 2nd of each year, and covers injuries that happened during the preceding calendar year. OSHA’s slightly revamped Injury Tracking Application (ITA) is accessible from the ITA launch page, where employers can provide their OSHA Form 300A information. The date by which certain employers are required to submit to OSHA the information from their completed Form 300A is March 2nd of each year, which covers illnesses and injuries from the prior calendar year.
However, only a small fraction of establishments are required to electronically submit their Form 300A data to OSHA. Establishments that meet any of the following criteria DO NOT have to send their information to OSHA. These criteria apply at the establishment level, not to the firm as a whole.
- The establishment’s peak employment during the previous calendar year was 19 or fewer, regardless of the establishment’s industry;
- The establishment’s industry is on this list, regardless of the size of the establishment; or
- The establishment had a peak employment of between 20 and 249 employees during the previous calendar year AND the establishment’s industry is not on this list.
If you have additional questions, OSHA’s ITA site (for electronic filing) and its general website, provide a wealth of additional information about OSHA’s recordkeeping forms and filing requirements.